Administration Manager

Job Listing No: 9740000

Administration Manager

Main Purpose of Job:

To manage and coordinate all activities related to administration, public relations and accommodation in the Company according to Company policies and procedures, Kuwait ministry’s regulations and related legal requirements.

Job Responsibilities:

• Prepare and implement policies and procedures related to the Administration Department and ensure they are updated on a regular basis. 

• Monitor the procedures related to the registration of the quota for new projects.

• Monitor the completion of procedures related to expired contracts. 

• Monitor internal and external transfer requests and ensure they are completed in a timely manner.

• Regularly monitor the project quota’s and ensure they are being used according to the company policies. 

• Responsible for distributing national manpower in a way that satisfies the percentages required.

• Responsible for developing a timeline for renewing residencies according to the project’s requirements. 

• Responsible for new employees receiving their residencies and civil ID’s in a timely manner. 

• Ensure medical checkups and fingerprint tests are completed for new employees in a timely manner. 

• Responsible for the safekeeping of documents related to the employee. 

• Review reports related to the Administration Department on the SAP system and ensure accuracy of information. 

• Ensure all transactions are conducted in an efficient and timely manner in order to avoid penalties and fines.

• Build and maintain strong relationships both internally and externally, including Government authorities/ministries.

• Prepare weekly/monthly reports on the activities of the Administration Department. 

• To maintain confidentiality regarding employee’s personal information & Company issues.

• Coordinate with the Recruitment Section for activities related to issuing/cancelling work permits for new candidates.

• Coordinate with the Payroll Section for activities related to presenting monthly salary certificates to MOSAL and follow up on completing the missing information/documents. 

• Manage the activities surrounding booking air tickets and hotels for employees in the company and the issuance of relevant visas. 

• Manage the issuance and cancellation of air tickets and ensure that refunds are requested and received in a timely manner and present a monthly report.

• Ensure that the policy with respect to telephones and other telecommunication subscriptions are in conformity with the company’s system.

• Annually assess all subscriptions and offers the Company has committed to regarding Internet and various communication offers to take the appropriate decision.

• To support all departments/projects in all government related transactions and maintain strong communication with various ministries and government entities.

• Supervise the public relation team, providing the required support and preparing the annual reports about the work progress and follow up with the concerns.

• Providing support in regard to the accommodation and its related activities in coordination with the concerns departments / projects and providing all the necessary tools.

• To manage and coordinate all activities and staff across multiple culturally diverse accommodation units and camps covering a wide range of interpersonal logistical activities and perspectives.

• Abide by company policies and procedures.•

Job Details

Posted Date:2020-11-11
Job Location:Al Kuwait, Kuwait
Job Role:Management
Company Industry:Construction & Building

Preferred Candidate

Career Level:Management
Degree:Bachelor’s degree

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